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Privacy Policy

Protection of Personal Information and Specific Personal Information

Mitsui Fine Chemicals, Inc. (hereinafter the "Company") conducts business activities in accordance with its Personal Information and Specific Personal Information Protection Policy to appropriately safeguard the personal information and specific personal information of customers, business partners and other parties (hereinafter the "Individual" or collectively "Individuals") who provide such information to the Company.

Personal Information and Specific Personal Information Protection Policy (Privacy Policy)

The Company recognizes that it bears the important social responsibility of appropriately handling and protecting personal information and specific personal information in its business activities, and it makes every effort to protect this information in accordance with the following basic policy.

  1. Compliance with Laws and Regulations
    The Company clearly recognizes that compliance with laws, regulations and rules is a major premise for the Company's survival, and it will observe laws, regulations, guidelines, other requirements and internal rules regarding the protection of personal information and specific personal information.

  2. Acquisition of Personal Information and Specific Personal Information
    The Company acquires personal information and specific personal information through fair and legitimate means after clarifying its purposes of use.

  3. Use of Personal Information and Specific Personal Information
    The Company will not use personal information and specific personal information beyond the scope of the purposes of use without the consent of the Individual or Individuals except as permitted by law.

  4. Provision of Personal Information and Specific Personal Information to Third Parties
    The Company will not disclose or provide personal information or specific personal information to a third party except as permitted by law.

  5. Safe Management of Personal Information and Specific Personal Information
    The Company shall establish internal rules related to the protection of personal information and specific personal information, appoint a Personal Information Protection Manager, and promote various measures including the establishment of a management system for the protection of personal information and specific personal information within the Company.
    To prevent incidents including the leak, loss or damage of personal information and specific personal information or people gaining unauthorized access to personal information and specific personal information, the Company will do its utmost to engage in necessary and appropriate safety management activities in accordance with internal rules and periodically monitor the status of these activities.
    In addition, the Company will provide its officers, employees and other personnel with training on the appropriate handling of personal information and specific personal information.

  6. Inquiries Including Inquiries Regarding the Disclosure, Correction, etc. of Personal Information and Specific Personal Information
    The Company will respond promptly to inquiries from Individuals or requests concerning the disclosure, correction, etc. of personal information or specific personal information it possesses.

  7. Ongoing Improvement of Personal Information and Specific Personal Information Protection Efforts
    The Company will continually revise its efforts to protect personal information and specific personal information detailed above and endeavor to improve them.

Handling of Personal Information and Specified Personal Information

1. Purpose of Use

(1) Purposes of Use of Personal Information

The Company will use the personal information of individuals to the extent necessary to achieve its corporate activities and within the scope necessary to achieve the purposes of use described below.

  • To provide the products and services offered by the Company
  • To provide information or make suggestions regarding the products and services offered by the Company
  • To plan, develop or research the usage, etc. of the products and services offered by the Company
  • To exercise rights or fulfill obligations in accordance with laws or contractual agreements
  • To contact or inquire with customers, partners, shareholders and other parties associated with the Company
  • To respond to inquiries or requests from customers, etc.
  • To provide information about events, etc. held by the Company
  • To otherwise ensure the Company is able to smoothly manage its business

(2) Purposes of Use of Specific Personal Information

The Company will only use the individual number of an individual (meaning an individual number as defined in the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures) for the following administrative procedures.

  • Administrative operations related to the preparation of withholding records undertaken by an employer or payer pursuant to the Income Tax Act
  • Administrative operations related to the preparation of withholding records undertaken by an employer or payer pursuant to the Inheritance Tax Act
  • Administrative operations to prepare or provide statutory documents including statements of income from earnings pertaining to financial instrument transactions undertaken by an employer as part of a worker asset formation scheme
  • Administrative operations to prepare or provide statutory documents including statements of income from dividend pertaining to financial instrument transactions undertaken by a chairman or administrative organization as part of an employee stock ownership plan, extended employee stock ownership plan, director stock ownership plan, or business partner stock ownership plan.
  • Administrative operations related to residence tax undertaken by an employer or payer in accordance with local taxation laws
  • Administrative operations pertaining to social insurance undertaken by an employer in accordance with the Health Insurance Act
  • Administrative operations pertaining to pension insurance undertaken by an employer in accordance with the Welfare Pension Insurance Act
  • Administrative operations pertaining to pension insurance undertaken by an employer in accordance with the Corporate Pension Benefits Act
  • Administrative operations pertaining to labor insurance undertaken by an employer in accordance with the Employment Insurance Act
  • Administrative operations pertaining to nursing care insurance undertaken by an employer in accordance with the Long-Term Care Insurance Act
  • Administrative operations pertaining to nursing care insurance undertaken by an employer in accordance with the Industrial Accident Compensation Insurance Act
  • Administrative operations related to the attaching of individual numbers to documents in connection with the aforementioned operations, and all operations arising in connection with the aforementioned operations

2. Provision of Personal Information and Specific Personal Information to Third Parties

(1) Provision of Personal Information to Third Parties

The Company will not provide personal information to a third party except as follows.

  • When the individual has consented to the provision of the information to a third party
  • When the provision of personal information is required by law
  • When the provision of personal information is required to protect human life, body or property and it is difficult to obtain the consent of the individual
  • When it is especially necessary to improve public health or promote the sound growth of children and it is difficult to obtain the consent of the individual
  • When it is necessary to help any national organization, local public organization, or a contractor perform administrative operations prescribed in laws or regulations and the consent of the individual could hinder the performance of the administrative operations
  • When the Company provides the information to a party entrusted with the Company’s operations within the scope necessary to achieve the purposes of use
  • When the Company provides the personal information in connection with the succession of business due to a merger or for other reasons
  • When the personal information has been obtained for the purpose of provision to a third party, where notification has been provided or made easily accessible regarding the purpose, the data provided, the means of provision and contact details for requesting the cessation of provision

(2) Provision of Specific Personal Information to Third Parties

The Company will not provide specific personal information to a third party except as follows.

  • When specific personal information is provided to the extent necessary to achieve the purposes of use of specific personal information
  • When specific personal information is provided to entirely or partially entrust the handling of operations to another party or is provided in connection with a business succession due to a merger or for other reasons
  • When the provision of specific personal information is required to protect human life, body or property, and the consent of the individual has been obtained or is difficult to obtain
  • Other cases in which the provision of specific personal information to a third party is prescribed according to the provisions of the Individual Number Act*

*The Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

3. Shared Use of Personal Information

The Company may share personal information it receives from customers or business partners, as necessary, as follows.

  • Items to be shared: Company name, affiliation, position, name, address, telephone number and e-mail address
  • Scope of joint use: The Company, Mitsui Chemicals, Inc., the parent company of the Company, and its affiliated companies as stated in its annual securities report.
  • Purpose of use by joint users: To provide services related to the Company's business to customers and business partners in a useful and appropriate manner.
  • The company responsible for the management of personal information: Mitsui Fine Chemicals, Inc.

Contact Information for Inquiries Regarding Personal Information and Specific Personal Information

The Company will respond promptly to inquiries from Individuals or requests concerning the disclosure, etc. of personal information or specific personal information it possesses that it receives by mail at the following address.

Mitsui Fine Chemicals, Inc.

Corporate Administration Div.

Tokyo-tatemono Muromachi Building, 4-3-18 Nihonbashi-Muromachi, Chuo-ku, Tokyo 103-0022